The 2018 Leadership Conference will be held at the Comanche Nation Tribal Center in Lawton, Oklahoma.
- Friday, October 12, 2018 from 7PM –11PM and
- Saturday, October 13, 2018 from 8:30AM – 4:30PM
The vendor area will be available for set-up on October 12, 2017, between the hours of 6 pm and 7 pm. Each vendor will be provided:
- One (1) six-foot table,
- Two (2) chairs,
- Up to two (2) complimentary lunches
Each vendor will be responsible for bringing their own table skirts and/or table covers.
If you have any additional questions, please do not hesitate to contact Latricia Glover at [email protected] or at (405) 535-8184.
VENDOR GUIDELINES AND CONTRACT
Date/Place: October 12 and 13, 2018
Vendor Fees/Telephone/Electricity: An assessment of $50.00 is required for each vendor booth. Payment must be in the form of a money order or cashier’s check payable to Zeta Phi Beta Sorority, Inc. – Oklahoma State. All expenses relating to telephone, electrical installation, and any other equipment provided by the school will be the responsibility of the vendor. Vendor registration fee does not include exhibit storage, material handling, decoration, special lighting, security services, cleaning or janitorial services, installation labor (including erect, drape, or decorate exhibit booths/area), or moving exhibit material in and out of the building.
Area Assignment: A vendor booth shall consist of one (1) six-foot table that will be assigned to each vendor based on the date receipt of each complete registration/contract packet. Special furniture or backdrops are the responsibility of the vendor.
Vendor Hours: The schedule is as follows:
– Friday, October 12, 2018 from 6:00 pm to 11:00 pm; and
– Saturday, October 13, 2018 from 8:30 am to 4:30 pm
All exhibits, materials, and decorations must be removed by 5:00 pm on Saturday, October 13, 2018.
Shipping/Handling: All shipping costs for displays, materials, and/or supplies shipped to the school in advance of the conference must be paid in full by vendor prior to delivery. At no time is Zeta Phi Beta Sorority, Inc. – Oklahoma State considered to have custody, control, or ownership of any shipment by or to the vendor. Zeta Phi Beta Sorority, Inc. – Oklahoma State does not warrant against and is not liable for any losses occurring as a result of shipment or receipt of shipment by hotel, including, but not limited to, damage or loss of shipment while in the custody of hotel, delayed or missing shipments, or damage or loss occurring while in the custody of shipper.
Security: Zeta Phi Beta Sorority, Inc. – Oklahoma State is no way a guarantor of the school’s security devices, measures, or controls. Merchandise left unattended at any time by the vendor is at his/her sole risk. Zeta Phi Beta Sorority, Inc. – Oklahoma State is not responsible for losses incurred due to theft or damage of property left in vendor area or adjoining hallways and rooms.
Exhibit Liability: The vendor assumes all liability and hereby agrees to protect, indemnify, and hold Zeta Phi Beta Sorority, Inc. – Oklahoma State and its members harmless against all claims, losses, and damages to person and/or property; governmental charges and/or fines; and attorney’s fees arising out of or caused by vendor installation, removal, maintenance, occupancy, or use of the vendor area or any part thereof, excluding any such liability caused by the sole negligence of Zeta Phi Beta Sorority, Inc. – Oklahoma State or its members. In addition, the vendor acknowledges that Zeta Phi Beta Sorority, Inc. – Oklahoma State does not maintain insurance covering vendor property and that it is the sole responsibility of the vendor to obtain business interruption and property damage and/or loss insurance.
Relationship of Parties: Zeta Phi Beta Sorority, Inc. – Oklahoma State and the vendor are not agents, joint ventures, partners, or representatives or one another. Any warranties or guarantees that the vendor may make to customers are not made by Zeta Phi Beta Sorority, Inc. – Oklahoma State and shall be the sole responsibility of the vendor. Each vendor shall indemnify and hold Zeta Phi Beta Sorority, Inc. – Oklahoma State harmless from any claims, demands, judgments, losses, costs, and expenses (including attorney’s fees) that arise from or are related to the products provided to customers by the vendor.
Agreement: This agreement is the complete and exclusive statement of the terms agreed upon by the parties and supersedes all prior understandings or agreements, written or oral, between parties to the subject of this agreement and will be governed by the laws of the State of Oklahoma. This agreement shall not be supplemented, amended, or modified except upon the express written agreement of the parties. Any issues, concerns, or details not specifically mentioned herein will be resolved the Conference Planner in his sole discretion.
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